Auditorium allocation

Auditorium allocation occurs twice a year. Planning for the autumn semesters begins around March of the current year, while planning for the spring semesters starts around September of the previous year

All advance bookings (large combined classes, AAU-promoting events/activities, continuing education, etc.) begin in February for the autumn semesters and in August for the spring semesters. If these are not submitted on time, the allocation of regular teaching will be prioritized before other bookings are reopened

Until the auditorium allocation is completed, it is not possible to book teaching or other events for the semester period.

If your program wishes to be included in the auditorium allocation or has questions about it, please contact bookingsupport@adm.aau.dk with 'Regarding AUDITORIUM ALLOCATION' in the subject line.

Teaching

Teaching at Aalborg University is divided into daily time slots. Each time slot corresponds to 2 x 45 minutes with a 15-minute break* (see point 2 in the scheduling policy).

Study secretaries can book teaching slots in available rooms at any time within the semester period, once the auditorium allocation is completed

LiveConnect - Room Booking System

Rooms are booked through the LiveConnect room booking system, which study secretaries and departmental secretaries can access using their personal user accounts. As the number of system licenses is limited, access is not granted automatically to all employees.

To create a new user account, please contact your unit's Identity Management (IdM) administrator.

Roles and Permissions in LiveConnect

Booker
Can book the unit's own rooms directly and submit booking requests for other rooms.

Approver
Can book the unit's own rooms directly, approve booking requests for the unit's rooms, and create or edit bookings on behalf of other employees in the unit, for example during absence due to illness or vacation.

Admin
This role is assigned only to employees in Booking Support and Campus Service and therefore cannot be granted locally through IdM.