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Booking Support

Student bars og student associations

AAU has student bars at its locations in Aalborg, Esbjerg, and Copenhagen. The bars are operated by students within the guidelines set by authorities and the university. Here you can read more about the rules for hosting student bars at AAU

Booking Support

Student bars og student associations

AAU has student bars at its locations in Aalborg, Esbjerg, and Copenhagen. The bars are operated by students within the guidelines set by authorities and the university. Here you can read more about the rules for hosting student bars at AAU

Loan of premises to students og student associations

Aalborg University aims to promote a positive study environment for its students by supporting students and student associations in organizing beneficial academic and social activities and events for fellow students on the university's campuses.

Aalborg University therefore wishes to provide students, including student associations at AAU, with the opportunity to borrow rooms to create a vibrant and positive study environment.

The Rector has delegated the assessment of room loans to Campus Service. This means that ALL Student bars must be booked via Booking Supports booking forms.

Rules for Booking Forms

All events that extend beyond 3:30 PM on weekdays or take place during weekends must always be booked via Booking Supports booking forms.

Any event without an approved booking form will be considered unregistered and may, in the worst case, be closed down.

Agreements for borrowing a room must be approved by both the borrower and the Booking Manager no later than 7 days before the event. The request must reach the Booking Manager at least 2 weeks before the event, unless otherwise agreed.

Please note: Special rules apply for Student bars, overnight stays and larger events.

Special Rules for Rendsburggade 14

Rooms at Rendsburggade 14 cannot generally be booked before 6:30 PM due to teaching activities. If you need a room earlier, Booking Support will gladly assist in finding an alternative at Campus East, where rooms can typically be booked from 4:30 PM.

Borrowing Premises for Study-Related and Academic Purposes

Students may contact their study secretaries at any time to borrow rooms for study-related and academic purposes, such as group work or exam preparation.

Note: For requests to borrow rooms in the Student House (Studenterhuset), the AAU card number must always be included.

Borrowing Premises for Parties and Social Purposes (Student Associations)

To borrow rooms and host activities at the university as a student association or organization, registration is required.

Register a Student Association

Once the association is registered, the booking form must be completed.

Students should expect that room allocation will be prioritized for teaching and research activities, university events, and external collaborations. Therefore, it is not guaranteed that the desired room will be available at the requested time.

Regulations for Student-Run Friday Bars

Aalborg University has established regulations governing cooperation between the university and students, including student associations at AAU. These regulations outline guidelines and criteria for collaboration, including the university’s involvement in career-promoting activities.
The university expects students to have read and comply with these regulations. Read the regulations for Student Bars in City and East

Rules for Borrowing Rooms

The use of university rooms requires compliance with the following rules:

  • Activities must always be consistent with Danish democratic values.
  • Activities must respect the university’s reputation.
  • Activities must be carried out in a safe and secure manner.
  • Rooms may only be used for the purpose for which they were provided.
  • Activities and events must follow the university’s instructions, fire safety, and emergency plans.
  • All events must end no later than 1:00 AM. The time for returning the room must be agreed with the Booking Manager.
  • The booking is only considered final once the borrower has confirmed the booking form.

When Aalborg University provides rooms and other facilities, it is with the expectation that they will be used and managed responsibly, ethically, and in accordance with the law. Therefore, rooms may only be used for their intended purpose.

University Assessment Criteria

When assessing whether an event can be approved with university support or the use of rooms and resources, the following criteria apply:

  • Does the activity promote education, research, or innovation?
  • Does the activity strengthen students’ contact with businesses and job opportunities during or after their studies?
  • Does the activity enhance the study environment?
  • Is the activity consistent with Danish democratic values?
  • Is the activity compatible with the university’s reputation?
  • Can the activity be carried out safely and securely?

Booking Support reserves the right to reject any event if we determine that the rules for borrowing rooms are not being followed.

Contact

If you have any questions regarding bookings, you can contact