Jump to content
Home - Campus ServicePractical informationBooking Support

For companies and other external organizations

Booking Support

For companies and other external organizations

If your company is planning to host social gatherings, professional events, or private functions, you can rent premises at Aalborg University at any time

Booking Support

For companies and other external organizations

If your company is planning to host social gatherings, professional events, or private functions, you can rent premises at Aalborg University at any time

Booking Rooms at AAU

If you are planning an event that extends beyond 3:30 PM on weekdays or takes place during the weekend, it must always be booked via Booking Support’s online booking form.

Please note: Special rules apply for overnight stays, Friday bars, and larger events. See the current price list for externally hosted events as well as cancellation rules.

How Booking Works

  • The request must reach the Booking Manager at least 2 weeks before the event.
  • The agreement must be approved by both parties no later than 7 days before the event.
  • Processing time: 7–10 days.
  • All events must end no later than 01:00 AM. The time for returning the room must be agreed with the Booking Manager.

Important Rules

The use of AAU’s rooms requires that:

  • The activity is consistent with Danish democratic values and the university’s reputation.
  • The activity can be carried out safely and securely.
  • Rooms are not used for commercial purposes or anti-competitive activities.
  • Political events are held impartially.

When Aalborg University provides rooms and facilities, it is with the expectation that they will be used and managed responsibly, ethically, and in accordance with the law. Rooms may only be used for the purpose for which they were provided.

Contact

If you have any questions regarding bookings, you can contact