Meeting rooms and video conference meeting rooms are booked via Outlook.

Here's how you do it:

Once you have found a suitable meeting room, book it via Outlook. It is not possible to book the whole day. A period of time must be selected.

Will you be using video conferencing equipment? Then you can read more about how to get started with video equipment here.

See also the special rules for using room 4.06, "Pejsestuen", in building B, 4th floor.

Contact CID@cph.aau.dk for further information.

Prices

It is free of charge for AAU staff to use the meeting rooms at AAU CPH for teaching and research purposes. However, on-call costs must be calculated if the meeting rooms are used for events with more than 50 participants, where external participants are present, and which are held after 17.00 on weekdays or Saturday/Sunday (all day).

There may also be costs associated with extra services, such as IT support, setting up tables and extra cleaning. 

As of 1.2.2024 almost all seminar rooms (except 2.1.042 and 2.1.005) are administrated by the faculties. That means that lending of the seminar rooms (except 2.1.042 and 2.1.005) should be approved by the faculty administrating the seminar room.

To book a seminar room, you need to log in to Webbook. Please be aware that in many cases rent must be paid in connection with the booking of seminar rooms.

Here's how you do it:

Click here to go to Webbook 

• Use the prescribed username and password and click on "Login"
• Click on "Daily overview" or "Weekly overview" to get an overview of the premises' size, location and whether they are available
• Once you have found an available room that you want to book, click on "create email request" and fill in the form
• The room is not booked until you have received confirmation. 

Prices

If you are lending seminar rooms owned by the faculties, you must inquire about a price from them.

Costs for guards must be expected if the seminar rooms are used for events with more than 50 participants, where there are external participants present, and which are held after 17.00 on weekdays or Saturday/Sunday (all day). There may also be costs associated with extra services, such as IT support, setting up tables and extra cleaning.

Auditoriums are administrated by Shared Services CPH.

To book a auditorium, you need to log in to Webbook. Please be aware that in many cases rent must be paid in connection with the booking of seminar rooms.

Here's how you do it:

Click here to go to Webbook 

• Use the prescribed username and password and click on "Login"
• Click on "Daily overview" or "Weekly overview" to get an overview of the premises' size, location and whether they are available
• Once you have found an available room that you want to book, click on "create email request" and fill in the form
• The room is not booked until you have received confirmation. 

Prices

If you are lending auditoriums you must pay rent for the slots booked in Webbook. A lease of DKK 12 is paid per person per slot for premises Mon-Fri between 8 - 16. The lease is billed by faculty/area.

Costs for guards must be expected if the seminar rooms are used for events with more than 50 participants, where there are external participants present, and which are held after 17.00 on weekdays or Saturday/Sunday (all day). There may also be costs associated with extra services, such as IT support, setting up tables and extra cleaning.