Meeting rooms and video conference meeting rooms are booked via Outlook.

Here's how you do it:

Once you have found a suitable meeting room, book it via Outlook. It is not possible to book the whole day. A period of time must be selected.

Will you be using video conferencing equipment? Then you can read more about how to get started with video equipment here:

• Find guide for video conferences here
• Find also the special rules for using room 4.06, "Pejsestuen", in building B, 4th floor

Contact CID@cph.aau.dk for further information.

Prices

It is free of charge for AAU staff to use the meeting rooms at AAU Copenhagen for teaching and research purposes. However, on-call costs must be calculated if the meeting rooms are used for events with more than 50 participants, where external participants are present, and which are held after 17.00 on weekdays or Saturday/Sunday (all day).

There may also be costs associated with extra services, such as IT support, setting up tables and extra cleaning. 

Booking of seminar rooms must be approved by the faculty that owns the room, see owner on the overview.

How to do it:

The booking system is moving from Webbook to LiveConnect, and in the latter you cannot log in as a guest. If you have access to LiveConnect, you must book a seminar room by logging in.

Click here to get to LiveConnect

If you have questions about the system, write to: bookingsupport@adm.aau.dk

Access is granted via IdM. Contact your association administrator if you need access.

Don't have access to LiveConnect?
You book a seminar room by filling in the booking form.

Find the booking form here: Open the booking form

If you have questions about booking a seminar room, please write to: CID@cph.aau.dk

Prices

If you are lending seminar rooms owned by the faculties, you must inquire about a price from them.

Costs for guards must be expected if the seminar rooms are used for events with more than 50 participants, where there are external participants present, and which are held after 17.00 on weekdays or Saturday/Sunday (all day). There may also be costs associated with extra services, such as IT support, setting up tables and extra cleaning.

Auditoriums are administrated by Shared Services CPH.

How to do it:

The booking system is moving from Webbook to LiveConnect, and in the latter you cannot log in as a guest. If you have access to LiveConnect, you must book a seminar room by logging in.

Click here to get to LiveConnect

If you have questions about the system, write to: bookingsupport@adm.aau.dk

Access is granted via IdM. Contact your association administrator if you need access.

Don't have access to LiveConnect?
You book a seminar room by filling in the booking form.

Find the booking form here: Open the booking form

If you have questions about booking a seminar room, please write to: CID@cph.aau.dk

Prices

If you are lending auditoriums you must pay rent for the slots booked in Webbook. A lease of DKK 12 is paid per person per slot for premises Mon-Fri between 8 - 16. The lease is billed by faculty/area.

Costs for guards must be expected if the seminar rooms are used for events with more than 50 participants, where there are external participants present, and which are held after 17.00 on weekdays or Saturday/Sunday (all day). There may also be costs associated with extra services, such as IT support, setting up tables and extra cleaning.